How to Create Automatic Email Replies in Gmail + Example – In 2017, there were 3.7 billion email users worldwide – a number that is expected to skyrocket to 4.3 billion by 2022. The prediction of an increase in email users certainly has its reasons: Email is an important channel for marketing and businesses that are growing and ready for automation. And even every smartphone owner is required to have an email or everyone who wants to create an online account is required to have an email first.
Furthermore, I’m not here to talk about growth e-mail, but want to talk about the nice and very useful features that email brings, more specifically here I will discuss Gmail’s auto reply feature.
Where the Auto Reply feature is very useful when you want to provide email replies to the same questions from other users. Well, if you use Gmail, you can set up automatic replies in Gmail that trigger custom template responses based on the content of the email you receive, so you can save yourself time in your email inbox and more time doing the things that matter most.
And you can also use this feature to provide automatic replies to every email that comes to you when you are on vacation, so you can provide information to other users that you are on vacation and notify your holiday schedule and work days.
And here are step-by-step instructions for setting up auto-reply in Gmail, plus examples of the best ways to take advantage of this helpful feature in your business.
Before you can implement the auto response feature, you need to set up messages to act as your automatic response.
1. Open https://mail.google.com/mail, then click the gear icon or Once in the top right corner next to your avatar.
2. Click the “Advanced” tab at the top, then select “Activate” next to “Template”. And don’t forget to click the “Save Changes” button at the bottom of the screen.
3. Now that “Templates” has been activated, you can compose a new email by clicking the ‘Write’ icon in the upper left corner and when the message you want to send as an automatic reply. Once done, click on the three dots in the email window to bring up the email options. Select “Template”, then select “Save draft as template” and finally select “Save as new template”.
4. Next, a popup window will appear where you can name your template. Type a name and select “OK”.
Setting up Automatic Answers
Now after the reply response email automatic You’re saved as a template, you’re ready to use it as an automatic reply to certain emails.
Click the gear icon again and select “Settings” once again.
This time, click “Filters and Blocked Addresses” in the menu. Select “Create a new filter”. Or more easily, just click the little arrow in the search field at the top.
In the next window that appears, choose which rules you want to apply to Gmail filters. You can choose to enter a specific “From” email address, a specific subject, or an email that contains (or does not contain) certain words. When finished, click “Create filter”.
On the next screen, check the box that says “Submit Template” and select the template you have prepared beforehand.
Click “Create Filter”, and you’re done.
Keep in mind that old email will not receive canned responses, but if you forward, any new mail that fits the criteria you set for your filter will receive canned responses automatically.
Example of Automatic Email Replies
Below is just an example for automatic email replies that are often used by professional workers in companies. You can use the automatic email reply feature in Gmail for a variety of needs according to your wishes.
In this example I’m going to give an example of an automatic email reply in Gmail when you’re on vacation, but you don’t want to ignore email messages from your customers and give your customers information that says you are on vacation.
Thank you for your email.
I am currently on vacation from work starting on [tanggal] and get back to active work on [tanggal].
If you need assistance during this time, one of my team members will be able to assist. They can be reached at [nomor telepon] or email Monday-Friday from 9.00am to 4.00pm.
For non-urgent inquiries during my absence you can call [Nama] in [email], and they will be more than happy to assist you.
As I explained above, there are many effective uses for automated email replies that are not considered private. When done tastefully, they can even train your audience, prospects, or colleagues to wait a certain amount of time, this will give them important information and keep your customers feeling ignored. This method is also effective for avoiding repeated emails asking for a response or reply from you.
And that’s the complete guide on how to make automatic email replies in Gmail, hopefully this article was useful and helped make it easier for you to reply to the same and repeated emails from your various customers or to provide important information on each incoming email automatically. Good luck 🙂