To create a pdf file or “Print PDF” is just the process of saving a document file into a PDF file, not printing it on a physical sheet of paper. Using the Print to PDF feature is usually much faster to convert document files into PDF format than using a PDF converter tool or software, and the Print PDF feature is also useful not only for saving web pages offline but also so that you can share files in file formats. PDF is very popular and widely accepted.
What separates a PDF printer from a PDF converter is that the PDF printer actually appears as a printer and is listed next to the other installed printers. When you want to create a PDF file, you only need to select the “Print to PDF” option instead of a regular printer.
There are several ways to create PDF files. If the software or program you are using doesn’t support Print PDF, there are third party software you can use as a virtual printer that saves anything as a PDF file.
Use a Built-in PDF Printer
Depending on the software or operating system you use to create that PSD file, you may be able to create the file to PDF without having to install anything. And here’s how to create or create PDF files on various software, operating systems and devices such as smartphones.
In Windows 10, it is very easy for those of you who want to create files in pdf format, because the built-in PDF Printer is included in Windows 10 called Microsoft Print to PDF which works very well for creating PDF files. The trick is to simply enter the menu Print and select the PDF option, after which you will be asked where you want to save the PDF file.
If you don’t see any “Print to PDF” printer listed on the print list in Windows 10, you can install it in a few simple steps.
1. Open the Power User Menu with a keyboard shortcut
Win + X.
2. Select Settings → Devices → Printers & scanners → Add a printer or scanner.
3. Select the link called The printer that I want isn’t listed.
4. Select Add a local printer or network printer with manual settings.
5. Select FILE: (Print to File) under options Use an existing port.
6. Select Microsoft under the section Manufacturer.
7. Find out Microsoft Print To PDF under Printers.
8. Follow through the wizard Add Printer and Accept default for adding a PDF printer to Windows 10. When prompted, you can name the printer any way you want.
Some versions of the Linux OS have the same options as Windows 10 when printing documents with Print PDF.
To print or Print to PDF on Linux, select Print to File than a regular printer. Then, select PDF as the output format and select a name for the file that you will make into the PDF and save it according to the desired location. Lastly, just select Print to save it to PDF format.
If your Linux operating system does not support Print to PDF by default, you can install third-party software to create pdf files.
Google Chrome browser is also a browser that already has a built-in feature for creating PDF files from a web page called “Save as PDF”. Here’s how to create a PDF file from the Google Chrome browser.
Ctrl + P or enter the menu (three dots arranged horizontally) and select Print.
2. Select Destination.
3. Select Save as PDF from the list.
4. Click or tap Save to name the PDF and choose a location to save it.
Safari on macOS
There are two ways to create or print a file to PDF in Safari: via Files → Export as PDF or via the regular print function:
1. Open Files → Print or use keyboard shortcuts
Command + P.
2. Select the drop-down menu in the drop-down option PDF in the lower left side of the Print dialog box, and select it Save as PDF.
Other options are also available here, such as adding PDFs to Apple Books, emailing PDFs, saving them to iCloud Drive, or sending them via the Messages app.
3. Name the PDF and save it wherever you want.
iOS (iPhone, iPad, or iPod touch)
Apple iOS devices also have a built-in PDF printer for creating PDF files, and you don’t need to install another application. This method uses the Apple Books app, so you’ll need to install it if you don’t have it.
From the webpage you want to print in PDF format, use the share option in your browser (Safari, Opera, etc.) to open a new menu. From there, choose Save PDF to Book as you can see above, and the PDF will be generated and automatically entered into the Apple Book.
This Apple Book method also works for other things, like for saving photos to PDF.
Another way to save or create webpages as PDF files from your iPhone or iPad is to use Safari’s built-in PDF Creator. It lets you draw on the PDF and save it in iCloud Drive or send it via email or other messaging app.
From the page you want to print, open the Share Sheet option at the bottom of Safari, and tap it Create PDF. Make changes to the PDF if you want, and then when you’re done, choose Finish to save the PDF to iCloud Drive, or use the Share Sheet at the bottom to send it to a different app.
Google Docs is not software in your operating system, but it is document processing software that you can access online and stored in your Google account. Google Documents also has the ability to print PDF files.
Open the Google document that you want to print to PDF, then open it Files → Download as → PDF Document (.pdf) and the PDF file will be downloaded.
You can do the same with Google Sheets and Google Slides.
Install Free PDF Printer Software
If you are not running an OS or software program that supports PDF printing by default, you can install a third-party PDF printer to create pdf files. There are many programs that can be installed to create a virtual printer for the purpose of printing any file into the PDF file format.
Once installed, the virtual printer will be listed next to other printers and can be selected as easily as a standard physical printer. However, different PDF printers have different options, so some of them may save the document to PDF immediately but others may ask the PDF printer software and ask how you want to save the pdf file (for example, compression options, where to save PDF, etc.) .
Some examples of third-party software that work to create or print PDF files are CutePDF Writer, PDF24 Creator, PDFlite, Pdf995, PDFCreator, Ashampoo PDF Free, and doPDF. Another free PDF printer program is TinyPDF, but it’s only free for 32-bit versions of Windows.
It’s important to be careful when installing some of these programs, especially PDFlite, as they may require you to install some other, unrelated program that you don’t need to install to use a PDF printer. You can choose not to install it, be sure to skip the other software recommendations when asked.
On Linux, you can use the following terminal command to install CUPS-PDF:
$ sudo apt-get install cups-pdf
PDFs saved with that command go to the folder
Use the Conversion Tool
If you only want to print a web page to PDF, you don’t need to install anything. While it is true that the above method will allow you to convert web pages to PDF, it is not necessary as there are online PDF printer services that can do it.
With an online PDF printer, you only need to enter the URL of the page into the converter and save it directly to PDF format. For example, on a service site like PDFmyURL.com or Web2PDF, Paste the URL of the page into the provided text box and then press the “Save” or “Convertion” button to create the PDF file, and follow other instructions to download it.
Both of these online PDF printers include a small watermark on the PDF pages after you finish creating the PDF file.
If you are using a smartphone device, you may have better luck with a dedicated PDF converter than trying to upload a PDF via a website. The UrlToPDF application is one example of a method for converting web pages to PDF on Android.