6 Online Tools for Teams Working Remotely – Since there Covid 19 or this corona, There is a huge increase in the variety of companies that allow their employees to work from home or another location, this aims to break the chain of the Covid 19 virus and companies still want their employees to remain active and creative.
By seeing this limitation, the company allows employees to work from home and remotely, to overcome this it requires a technology to keep it easy when holding meetings, exchanging data and tasks with other colleagues.
Here are some essential online software or tools that you can use to work remotely with a team or other employee. No matter where your employees are, this app will help them be more productive even outside of the office.
Whether you need to meet with your team members regularly or conduct online meetings, then you need web conferencing software. GoToMeeting is a very popular online meeting organizer with audio / video features. After you schedule the meeting, all attendees can connect using work phones or connect from laptops and the Android / iOS app.
With GoToMeeting you can share screen space to turn off participants and draw on presentation slides, the virtual meeting room at GoToMeeting feels very close like an office meeting. You can transcribe meeting minutes in the cloud. A related feature, GoToWebinar, helps you design webinars and meetings really well.
Alternative: Besides GoToMeeting, Cisco Webex and Zoom are great and popular alternatives to web conferencing. Both Cisco Webex and Zoom offer free plans for 100 participants in under 40 minutes. In terms of features, they offer similar value to GoToMeeting.
Good remote access tools are essential for monitoring on-site teams and providing secure support. TeamViewer is a great example and is a very popular remote computer software. From fixing your company laptop to fixing software problems. Support team members can easily access computers remotely and troubleshoot problems from anywhere.
TeamViewer also has a great augmented reality feature called “pilot,” which is great for on-site teams who want to collaborate with experts remotely. Using partner IDs, remote experts get a better visualization of the problem on site.
Alternative: viable alternatives to TeamViewer for remote support are VNC Connect and Zoho Assist.
If your employees are all over the world and you have to deal with different time zones, you will need an efficient team chat tool to manage all their interactions. Slack, is the number one team chat application and a very popular choice. It’s also very convenient for freelancers doing a lot of remote work, as they can join different Slack workplaces and separate them.
Slack is integrated with Google Drive, Dropbox, GitHub, Trello, and many other tools. This tool is really easy to use, because as a beginner you only need to join the workspace created by the team admin. And Slack stays free for up to 10,000 of the latest messages.
Alternative: Mattermost and Rocketchat are some of the best self-hosted Slack alternatives. Both are open source and scalable to accommodate the growing number of users on your team. Other apps that have become popular as team chat tools include Microsoft Teams, Discord, and Wire.
Do you have multiple overlapping projects and cross-functional teams? Then you need a project management tool like Basecamp to put it together. As a remote admin, all you have to do is invite everyone to connect to your company’s Basecamp page and assign them to one or more projects and teams.
Each project and each team has its own message board, campfire for casual chats, document exchange, to-do lists, and automatic check-in for attendance.
Alternative: With strong corporate clients like Google and NASA, Asana offers more advanced project management solutions than the simplicity of Basecamp. Here, you can work with Gantt charts, Kanban charts, forms and integrate with many more applications. Trello is another viable alternative to Basecamp and is often used by market research teams and creative organizations looking to work with elegant templates.
Document Collaboration Application
5. Dropbox Business
Does your team collaborate frequently during document exchanges? Then you need the right document sharing and editing tools like Dropbox Business that can help you track version changes remotely. This allows you to make co-edits with other team members.
The Dropbox premium plan comes with 5 TB of cloud space which is great for businesses of all sizes. It has a great solution that is ideal for heavy duty editing with your team.
Alternative: If you prefer Google products, you may be more comfortable collaborating on Google’s G Suite with Google Drive, Hangouts, Forms, Docs, and more. For teams that rely more heavily on Word, Excel, PowerPoint, Outlook, etc., there’s Office 365 for Business, which is a Microsoft product. The Self-hosted Nextcloud solution is also an alternative for you to collaborate with your team.
Managing Remote Developers
Does your team have a lot of programmers and developers? In that case, they can collaborate for free on GitHub. This allows the team to work on their code independently, add screenshots and snippets, and join them together upstream. You can find detailed steps here. GitHub is free to use for open source projects, but there are professional and corporate packages.
Alternative: Check out our list of self-hosted alternatives to GitHub.
Another Tool for Remote Collaboration
Would you rather engage with your team via email? If so, then you might want to try Groove, a collaboration tool that’s somewhat similar to the Outlook desktop email client who are already familiar. Twiddla is an online whiteboard tool that doesn’t even require an account to start your work.
And that’s it Tool important things you can use to stay productive when working remotely with your team and employees. All the tools are readily available and it is up to you to decide which one you will use. Hopefully this article is useful and good luck. 🙂